Therapy Scheduler

Full Time, Part Time
Posted 1 month ago

Therapy Smarts is looking to hire a full time Therapy Scheduler who will play an integral role in the customer service and organizational strength of our company.


Schedules patients identified for inpatient therapy services to assure required patient therapy hours are provided. Coordinates inpatient resources for timely continuum of care and reduces patients’ scheduling conflicts, changes, and cancellations/no-show between all disciplines. Integrates with therapists, Patient Care Coordinators (PCC’s), and staff in order to provide timely services for patients and complete required documentation.

Goals for the Positions:

  • Collaborates with therapists, front desk staff, and clinic leadership to ensure timely scheduling of patients’ appointments
  • Maintains communication with treating therapists to ensure patients’ schedules are consistent with patients’ needs.
  • Supports and promotes the clinic’s mission, goals and operations as a positive role model, demonstrating a proactive approach to situations and practices our core values.
  • Reconciles and updates schedule on a daily basis as changes arise in the electronic scheduling system.

About Us: Therapy Smarts, Inc is a therapist owned private pediatric outpatient clinic providing SLP, PT, and OT services to children of all ages.

Why choose US: Imagine practicing therapy the way YOU want…surrounded by passionate colleagues, strong office support and a culture that lets you put the client first. Joining Therapy Smarts means your experience and expertise will be valued. Opportunity to not only “love what you do” but to “do what you love” by creating a path for you to specialize in the areas that interest you the most. At Therapy Smarts we take your passion and make it happen. Be a part of the team which values teamwork as well as individual team member goals and have an Opportunity for growth within the company.

We are a fast growing practice offering competitive compensation and flexible schedules, perfect for therapists with families. As a part of our dynamic team, all of our employees enjoy a FUN work environment where you can collaborate with top notch therapists!

Benefits that set us apart– Exceptional earnings potential! One of the best you will find.

  • Competitive salary with frequent bonus opportunities
  • Flexible scheduling – allowing great work-life BALANCE
  • Paid time off for federal holidays,  PTO, Birthday, and sick time
  • Paid week of shut down during Christmas- New year
  • Health, Vision, and dental insurance to full time employees
  • 401K to full time employees
  • Yearly performance BONUS
  • Referral BONUS
  • Fun, multi-disciplinary setting with supervision and mentorship programs
  • Positive company Culture
  • Part of a work family that values their employees.
  • Unlimited growth Opportunities- Opportunity for Leadership & Management positions and professional growth
  • Trainings in areas of interest
  • Comprehensive new hire training

Qualities that fit this opportunity

  • Fantastic problem-solving skills
  • Motivated by targets and goals
  • Stable work history and attendance
  • Enjoys working with numbers
  • Detail-oriented
  • Highly organized and persistent
  • Excellent written and verbal communication skills
  • Strong computer skills including Microsoft Excel and Google Sheets
  • Claim collection experience
  • Experience verifying commercial insurance benefits
  • High energy, drive, and sense of responsibility
  • Strong organizational and time management skills
  • Excellent computer skills including- good typing speed, working knowledge of Microsoft Office and excel needed.
  • Good communication and networking skills is a must.
  • Spanish speaking is preferred, but not required.

Key Responsibilities:

  • Billing Insurance for company therapists. (Training to be provided)
  • Requesting doctor orders for new patients.
  • Setting up new patient appointments for therapists.nby
  • Handling office email/faxes and communicating to therapists.
  • Filing patient paperwork as necessary.
  • Good communication and networking skills.

Take the next steps to a new opportunity and a new career. Let Therapy Smarts inspire you to work hard, succeed and create miracles for our clients, together.

Job Features

Salary Range

$16-23 per hour


Therapy Scheduler

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